Show HN: I built a system for active note-taking in regular meetings like 1-1s

124•davnicwil•17h ago

Hey HN! Like most here regular meetings have always been a big part of my work.

Over the years I've learned the value of active note taking in these meetings. Meaning: not minutes, not transcriptions or AI summaries, but me using my brain to actively pull out the key points in short form bullet-like notes, as the meeting is going on, as I'm talking and listening (and probably typing with one hand). This could be agenda points to cover, any interesting sidebars raised, insights gotten to in a discussion, actions agreed to (and a way to track whether they got done next time!).

It's both useful just to track what's going on in all these different meetings week to week (at one point I was doing about a dozen 1-1s per week, and it just becomes impossible to hold it in RAM) but also really valuable over time when you can look back and see the full history of a particular meeting, what was discussed when, how themes and structure are changing, is the meetings effective, etc.

Anyway, I've tried a bunch of different tools for taking these notes over the years. All the obvious ones you've probably used too. And I've always just been not quite satisfied with the experience. They work, obviously (it's just text based notes at the end of the day) but nothing is first-class for this usecase.

So, I decided to build the tool I've always felt I want to use, specifically for regular 1-1s and other types of regular meetings. I've been using it myself and with friends for a while already now, and I think it's got to that point where I actually prefer to reach for it over other general purpose note taking tools now, and I want to share it more widely.

There's a free tier so you can use it right away, in fact without even signing up.

If you've also been wanting a better system to manage your notes for regular meetings, give it a go and let me know what you think!

Comments

jherbkersman•10h ago

Love it, great idea. My humble advice: you’re on the top of HN right now—make it completely free. Overnight you could get some serious adoption (strike while the iron is hot!) Then build a few more features that people won’t be able to live without and THAT can be your paid tier.

davnicwil•9h ago

Good shout.

I'm going to give everyone who signs up today full access to everything and access to those features will be grandfathered in to any future plans.

The plans as you see them now are just rough shape anyway just to launch something!

UPDATE

alright that should be implemented now, and all existing signups ported (if I got everyone :-)

Everyone is now on the 'Business' plan (full access to everything) on signup

clemensnk•8h ago

Nice. Going to try this out.

k2m•14m ago

This is awesome. Thank you! Going to try this. Is there a plan to develop mobile app?

thesamurai97•10h ago

Already exists better to free and see the other one https://www.notetimeapp.com/diaries

cipehr•8h ago

Not sure if its better, but it is free and it works for me. Thank you for sharing!

hberg•10h ago

Thanks for sharing your work. I'm not sure I have a particular use for it at the moment, but it's well executed.

One point of (hopefully) constructive feedback is that it wasn't obvious from my first interaction with the temporary doc that I was able to create checklists and bullet points. Once I saw that those are possible, I quickly guessed the keystrokes, but it might be helpful to add some graphical guidance.

davnicwil•9h ago

thanks! It's something I've batted around with a few friends who've tried it. I agree it's not totally clear.

On desktop, you get a little popover menu with all available formatting when you highlight some text. On mobile, it's always there when you select.

I was thinking along the lines of something like a little help icon (?) that might toggle it on desktop, some sort of overlay that only appears on first use, or just a real simple tutorial video or something. I'll think on it. Thanks for the feedback!

throwaway81523•10h ago

I've been using a Mead pen-based tablet with paper-like display for that. It has some disadvantages but it's been rock solid, no firmware patches or security exploits so far, and maintains state ridiculously long without needing battery recharges.

dotancohen•8h ago

I use a Boox E-Ink device for the same purpose. I absolutely love it.

throwaway81523•6h ago

In case my description went past anyone: https://www.mead.com/c/notebooks/business-notebooks/notepads

dotancohen•3h ago

No, you were very clear ))

I was emphasizing that E-Ink devices with EMR pens provide an input experience very close to writing on paper. Combine that with all the advantages of actually having a digital document. The EMR pen never needs charging, and the E-Ink device gets charged on the weekend.

janijarvinen•10h ago

Thanks for sharing! I like the clean interface. Does Docket have a feature to export all your notes into some file with one go? Assuming I would use the system for a couple of years, I'd prefer to have a (local) backup of all the notes I've written.

davnicwil•9h ago

Thanks for taking a look!

Absolutely, yes, full export of notes (in variety of formats) is coming soon :-)

brutal_chaos_•9h ago

Why does it need to be on the web? Maybe I've missed something, can I run this locally?

davnicwil•9h ago

It's a web app for now, just to start somewhere. If there's demand in future, I'll make native apps too :-)

Kmaschta•9h ago

It's looking nice! Is it open-source?

davnicwil•9h ago

Thank you! No, not open source, at least as of now.

epec254•9h ago

I LOVE this, exactly what I’ve been looking for.

Here’s the issue - all my meetings have confidential, sensitive info. I can’t use a version you host (or well, I could, but you won’t be willing to do the 6 month security review I need).

Can you give me a version I can host (or run locally) and I give you some $ one time or per year?

davnicwil•9h ago

yes, absolutely. I've been thinking about this too, I did plan to offer self hosted if there's demand and have built it with that in mind.

My email is davnicwil at gmail, please email me and let's talk about it!

7777777phil•9h ago

Same issue. Sent you an email just now. Awesome product!

davnicwil•8h ago

thank you very much, replied :-)

xiconfjs•8h ago

Same here: no self-host, no way. Best would be a one-time payment option.

davnicwil•8h ago

thank you. I will definitely offer this. Please email me (davnicwil at gmail) just to connect and I'll update you when self host is available.

gppmad•9h ago

Thanks for sharing it! What are the advantages of using the tool instead opening a simple google docs?

davnicwil•8h ago

I've put this in more words on the about page [0] but in my mind it all about the structure being first class for the regular meeting note use case, rather than a general document.

That means

- meetings notes are structured as entries, new entry in 1 click, with a template, with responsive structure

- easy to see who wrote what, everyone gets their own section

- first class action tracking and management of actions in one place

- distraction-free editor optimised for one-hand typing with only minimal formatting necessary to make notes tidy

- easier to search and navigate through history of notes

I think this applies for google docs but also other 'general' note taking tools and editors.

[0] https://withdocket.com/about

edmundsauto•8h ago

This reads a lot like a feature list to me. I don't understand the benefit from entries versus just an h1 tag. You can even collapse those down, and then docs will write you an index. Might be helpful to focus on the value prop more. It looks cool, but as a recovering GTD junkie, it looks more like a distraction than a core part of my everyday work.

davnicwil•8h ago

I just realised I never dropped the link in above (doh) but I think my about page [0] does a much better job explaining than I can reproduce here.

But to get directly to your point, I just think entries give better structure than a sort of 'open doc' self-regulated-formatting type system with headers etc. You get an 'entity' that can be tagged with date&time, searched, displayed in a cluster of sections with responsive layout, etc. That's actually one of the precise things I'm trying to improve upon from my own experience with using general note taking tools for meeting notes. But I concede it could just be subjective opinion.

This might be a stretch but if you are at all up for it I would absolutely love to quiz you further on this though on a call or via email. I may have misunderstood. davnicwil at gmail, if you'd be up for it :-)

[0] https://withdocket.com/about

mannanj•7h ago

As a former GTD Junkie and recovering productivity-a-halic myself, what did you settle on and how do GTD or not-do GTD today?

vasco•9h ago

The best thing for this is pen and paper. Sophisticated mechanical hand movements associated with writing help memorize things much easier than pressing fingers on a keyboard.

potluri•8h ago

While I end up taking paper notes for your exact reason, I have trouble porting such notes regularly into productivity software because of the level of effort required to retranscribe my notes. As a result, paper notes suffice for short term details but once the pile of notes on my desk builds up the information is effectively lost. Something like OP's app would be perfect if handwritten notes could be used as input. Input methods via tablets/wacoms are personally cumbersome for me, so I don't know how else to rapidly preserve paper artifacts.

nijave•2h ago

It helps with memory but they're harder to search/index

pillefitz•8h ago

Wait, do I overlook something or is it just a shareable text file?

davnicwil•8h ago

essentially, yes! It's deliberately very focused and simple, but you also have

- actions (checkboxes) with mentions that you can track in one place

- images

- templates and one-click new entry

On the shared thing, it's opinionated in that it's not a shared single document like a google doc, rather everyone you share with gets their own section, so you can very easily see who wrote what.

devsda•7h ago

Lets say I have some private and silly questions that I need to take a note of & check first or I'm venting some frustration(hey that's what happens in meetings sometimes) in the notes, what do I do ?

May be add a small section for private notes ?

davnicwil•7h ago

That's a great idea.

For now, you could temporarily turn off wifi and rant away ;-)

voxelv•8h ago

The very first sentence in the "about" page has a typo (extra "and": ... meetings, and you <and> want to...):

You're in a ton of regular meetings, and you and want to take notes and actions to keep track of what's going on in them week to week.

davnicwil•8h ago

oh man, I thought I'd caught all these. Thank you! Fixed!

dwedge•8h ago

There's another : That was me, in meetings for years. So I decided to build Docket to be my tool. It could yours too.

Missing "be". Plus here is another vote for self hosted

davnicwil•8h ago

cheers, also fixed!

Writer's blindness is real!

My email is davnicwil at gmail, if you email me just so I have yours I'll update you when self hosted is available

asura5•8h ago

This is really great, I love it already. I'm a convert from Google Note, which feels far inferior. Good luck with the project mate!

davnicwil•8h ago

Thank you so much :-)

swah•5h ago

How so?

dotancohen•8h ago

This looks great.

Almost as good as Emacs Org mode. I use Org mode with Evil, to get VIM keybindings. This way I can quickly navigate and edit the document, not just append to the end of it. And of course, Emacs is completely local.

I suppose there is supposed to be a collaborative element that Emacs won't provide. In my experience people in meetings already have workflows and are seldom interested in using the tool somebody else asks them to.

throwaway0665•8h ago

How do you collaborate with the other meeting participants? You all ssh into the one machine?

dotancohen•3h ago

https://github.com/emacs-straight/crdt

Who am I kidding? If anybody ever gets their meeting partners to actually install and use this, I want to hear about it.

davnicwil•7h ago

> Almost as good as Emacs Org mode

I take that as the highest compliment!

But yeah, the sharing aspect is a key thing I wanted to nail here. In my mind, it should be so simple to share and just start typing in Docket that say, the organiser of a meeting will just share the notes and it should be the simplest (or, at least, a simple) option for everyone to dive in.

dotancohen•3h ago

I have not tested with Docket, but do additional participants need to sign up? Ideally, sharing the URL should be enough.

That also means that the URL must be unique enough to not be guessed, and that the person initiating the session should be able to boot off users and lock the session so other users cannot join after every wanted user joins.

dotancohen•3h ago

Thank you for the Business plan. I'll try to provide feedback so that it benefits you as well.

RTL (right-to-left) text is displayed with LTR directionality and alignment. Even when preceding an RTL line with the RLE character, it remains left-aligned. I suggest using the method that most other software uses: detecting the first strongly-directional character in the sentence and then using that directionality. And since you provide formatting, provide also an option to override the detected directionality.

See here for more information about handling RTL:

https://dotancohen.com/howto/rtl_right_to_left.html

Also, the floating toolbar on mobile is maddening. It precludes reading what was written, which is very important when using e.g. a voice dictation keyboard (maybe not in meetings).

kgthegreat•8h ago

Nice concept! I wrote this tool a while back which provides a bit more structure to your 1:1s including bubbling up latest topic to the top - https://meeteffective.com/

davnicwil•8h ago

hello fellow notes nerd! Looks super interesting, we should talk and, erm, compare notes ;-) davnicwil at gmail

hamburglar•8h ago

Chiming in to say I also love this app and will give it a try to see if it improves my workflow. Best of luck with it. This sort of small targeted saas is the dream.

davnicwil•8h ago

I really appreciate the kind words. Thank you :-)

swah•5h ago

You think this works well as saas?

Simplita•8h ago

Interesting idea. The hardest part with systems like this is getting people to actually use them week after week. Curious how you solved the adoption problem.

N_Lens•8h ago

Posting here is solving the adoption problem, apparently.

raw_anon_1111•8h ago

Well to address the elephant in the room. There is no world that I wouldn’t or shouldn’t be automatically fired for putting notes between myself and my employer in a none approved website I found on the web.

davnicwil•8h ago

It won't be today but my goal is to earn a place on your org's approved list one day and win you as a customer :-)

Relatedly, I've had a few requests for a self hosted version already and will be offering this very soon as a priority. If that'd solve the issue also, please email me at davnicwil at gmail and I will update you when it's available.

raw_anon_1111•7h ago

I hate to be mean. But you never will earn a place as a one man unknown developer to be an offering at my company and be a place where we put all of our information for both confidentially reasons and we wouldn’t trust the long term viability of your company.

We already use Lattice for performance notes, peer to peer feedback and it’s a place where we put notes for our 1:1s. It integrates with Slack to remind us to enter topics before the meeting, etc.

Even with all of those objections, you won’t get anywhere in corporate America with your product unless you offer SSO. It’s not that hard to do.

I have recommended a one man SaaS once in my career to something that was critical to what I needed for a large company critical initiative. But we got lawyers involved and negotiated our own instance and the code be put in escrow with a third party that we would get access to under certain circumstances. We were going to be 70% of his post sign in revenue and growing.

Oxodao•7h ago

Yeah, so there's no way to make a new company? Unless you're directly bought by Atlassian because they are "known enough"?

I don't know Lattice so I would not use it.

qweqwe14•7h ago

There is a way: you have to make something that's better in a meaningful way, so that companies' management would want to SWITCH to it. And your new shiny thing also has to be compatible with all of the integrations, the ecosystem etc. that the current thing has.

I'm not even mentioning trust issues, when sensitive data is involved.

Doing anything less and hoping that companies would use your toy project is just wishful thinking. Sorry to be that guy, but please get real.

raw_anon_1111•7h ago

YC has funded 5000 companies. from a quick Google search and only 20 have gone public and 3 of those have gone out of business

https://medium.com/@Arakunrin/the-post-ipo-performance-of-y-...

So yes, if you want to start a business your most likely outcome is going to be complete failure. Your second most likely outcome is muddling along in obscurity until you give up realizing you could make more money being an enterprise CRUD developer at a bank and not work as hard. The next outcome is you might get acquired.

Unless you are decision maker for a medium to large company, you shouldn’t have heard of Lattice.

But don’t you think before someone invest time in building something they hope to be successful they look at the landscape of others in their vertical?

FinnKuhn•6h ago

Offering a selfhosted or local version would probably help alleviate those concerns.

davnicwil•6h ago

I'll be doing this as a priority. I wanted to check there was concrete demand for it first, but I've now had enough requests that I'll be doing it.

If anyone wants to be updated when this is available, email me at davnicwil at gmail

davnicwil•6h ago

On the contrary, I do appreciate the blunt reminder of the challenges. I'm just launching and there's some path ahead to get to the place where larger orgs could use Docket, but as I say it's my goal to get there.

ktallett•6h ago

You do realise the internet vastly surpasses the reach of corporate america. There are another 7.5 billion people out there that aren't American that would possibly use this. You don't need American users to be a big company. If it is a good idea, it is a good idea.

raw_anon_1111•3h ago

The submission in question is targeting corporate America.

But that take is cliched founder take. “X is a $10 billion industry. If we just get 1% we will be a great investment”.

If someone doesn’t more narrowly target their market to something more realistic than the entire population in the world. They have already lost

ktallett•2h ago

I see absolutely zero mention of corporate America or any nation. It just states a way to improve meetings.

There are many people that don't have regular meetings so I'm guessing he is focusing on those that do which is a market. I wouldn't use it as personally I prefer to avoid the meetings.

raw_anon_1111•1h ago

It’s in the very title of the submission that its purpose is to improve note taking during 1 on 1s and he mentions that he is in plenty. Where else do you have 1 on 1s except at work?

How often do you have meetings except at work?

ad_hockey•1h ago

Corporate, yes. But why do you think the OP is specifically targeting America?

raw_anon_1111•1h ago

You think a business in any other country - especially the EU where data protection requirements are even more strict - are going to allow their proprietary information to be in a random website?

IAmBroom•37m ago

Yes.

I don't live in your head.

nijave•2h ago

That may be true for enterprise customers but there's still a big market of midsize companies without such stringent vendor requirements.

raw_anon_1111•2h ago

Even a midsize company wants SSO (which is $7 a seat through Microsoft) and don’t want to have to worry about onboard and off board users individually to every SaaS product they use

Any midsize company that would trust having their proprietary information like would be in one on ones would be a complete idiot to depend on a random website.

One on ones usually feed into reviews. What guarantees would their be that the site would be up in a year?

IAmBroom•38m ago

Interesting theory.

IRL: I could add whatever I wanted into my computer at most places I've worked, including multi-billion$ international companies.

IAmBroom•39m ago

That's a you-problem, not a general defect.

And I say that from a similar situation: I can't bring ANY executable onto my computer without corporate IT approval. Even as an untouched file.

But that isn't common in most companies.

sd9•5h ago

Everything has to start somewhere. Or should we just freeze software where it is today?

raw_anon_1111•3h ago

Is my market analysis flawed? You don’t start with premise “hey I’m trying to create something where I need your company to trust me with all of your proprietary company data and strategy”.

voodooEntity•2h ago

Cuz of exactly this reason i couldnt find any solution like that for me yet, so i started building my own one. I think the only way something like this is practical is in an on-premise scenario

raw_anon_1111•2h ago

And what do you think your company would say about you putting their proprietary content in your own self hosted and self built product?

jimkleiber•8h ago

I like the concept but feel kinda dumb: how do I add an action?

I'd love a help button or keyboard shortcut to show keyboard shortcuts.

Thanks!

edit: I figured out the action, with putting [] first. But that was an educated guess based on some other comment here that said actions were checkboxes and me knowing more about Markdown than maybe your average meeting notetaker.

davnicwil•7h ago

Thanks, you got it before I could reply!

But yeah, I need to make the formatting and shortcuts available much clearer somehow. Thanks for the feedback!

Just for reference in case anyone else finds this comment, we have

action: []

bullet: - at the start of a line

indent: tab and shift tab

bold: cmd+B / ctrl+B

emojis: type : and it brings up an autocomplete selector

image: just paste one in

---

You can also highlight any word to bring up a small popup panel with all these options too.

Spare_account•8h ago

For some reason I can't paste my email address into the email address field when I try to sign up

davnicwil•7h ago

just frenetically testing in my maze of tabs and incognito windows I've got going on over here... it's working for me.

What browser are you on if you don't mind me asking?

Spare_account•7h ago

Sorry, I should have said, I'm on Android 16, Firefox 145.0.2 (Build #2016128151)

davnicwil•7h ago

thanks. I'll investigate. It really should be working as it's just a plain html input element, nothing fancy going on.

fkarg•7h ago

Personally I just take notes in Obsidian

gregman1•7h ago

Me as well, but this could be a great addition to Obsidian (idk about ux part) but [automatic] timestamps are awesome.

tdi•7h ago

Instead of taking the money you should be paying customers for giving you training data set

mcherm•6h ago

It doesn't work that way. Paying users would discover product-market fit for the "market" of people who want to be paid to use it. Working with paying users (even if they are incredibly hard to acquire) will discover product -market fit for a market that might actually pay for your service.

guessmyname•7h ago

As much as people like to criticize Microsoft Teams, it actually offers a feature called Facilitator [1][2][3] that, to my knowledge, works very well. I say this based on both my own experience and feedback from friends who use it in their day-to-day work.

That said, I, of course, always welcome competition.

[1] https://www.youtube.com/watch?v=PMoGOWOBicY

[2] https://support.microsoft.com/en-us/office/facilitator-in-mi...

[3] https://aka.ms/facilitator

crashabr•7h ago

What does this add compared to Logseq's default journal view?

delis-thumbs-7e•7h ago

I don’t want to put anybody down, but I don’t get this. What does this do that sai Apple’s Notes doesn’t? Or million other applications? And why on Earth is this hosted on web, this is something you clearly do not want to leave you device?

Also, I use pen and a notebook. It is better than anything electronic, since we are monkeys and using our eye-hand coordination has proven effects on concentration and learning.

davnicwil•6h ago

I think my about page [0] might do a decent job providing more context and trying to answer that question.

I guess in the end it's my take on a system that I want to use for regular meeting notes with others and that I've never been able to find in any other tool, so I built it.

[0] https://withdocket.com/about

BaudouinVH•6h ago

feedback : my sign in code always gets "That code has expired. Please try again." error messages even if I received it mere seconds ago.

davnicwil•5h ago

thanks for the report. I've just double checked it works for me, and it does.

If you triggered a few login flows there may be some race condition with emails arriving out of order or something.

If you're feeling even more generous with your valuable time and want to let me know your sign in email (my email is davnicwil at gmail) I can investigate further.

aswegs8•3h ago

Not sure what the advantage is over Obsidian for personal notes and e.g. Notion for teams?

nijave•2h ago

We offer a notetaker specifically for 1-1s https://www.15five.com/blog/ai-meeting-assistant

Also shout-out to Attendee which is OSS for building meeting bots https://github.com/attendee-labs/attendee

Brajeshwar•1h ago

This is personal. However, many of the people I had meetings with love this. So, here we go.

Quite a while back, I realized that anything digital, from phones to computers, tends to become or look like very official/non-personal and hence looks bad, especially in 1:1 meetings. I decided to go with pen and paper, in a simple Notebook (A5 or A7 is my choice). I’m do not write anything personal, but the points shared or noted down between us are enough to remind me of any points that I might have noted in my mind.

I’ve carried this habit to many other meetings (non-1:1s too), even when there is a note-taker (AI or otherwise). My meeting notes usually get shared or used as references by other participants.

Even during the meetings, other participant(s) sometimes contribute to my notes. I don’t hate digital mediums; in fact, I have used Freeform on an iPad just like I use my Notebook for meeting notes.

The interesting part is that I learnt to draw like Dan Roam[1] quite a while back. So, my notes contain texts with a lot of arrows, stick figures, shapes, etc.

Sidenote: A lot of conversations got sidetracked to discussions about paper, fountain pens, the way I write, etc.

1. https://www.danroam.com

stronglikedan•1h ago

I like pen and paper for meetings because I can take notes while asserting dominance through constant eye contact. I can touch type, but I need to be looking at the screen to achieve the same level of accuracy with which I can blindly write.

Tangential: I also recently switched to paper without lines after 20 years, and it's been quite liberating.

Brajeshwar•58m ago

Fortunately, I was trained/forced to write on plain blank papers in school. So, I can pretty much course-correct my invisible lines. However, when I have a choice, I’ve decided to stick to dotted grids.

CoffeeOnWrite•4m ago

> My meeting notes usually get shared or used as references by other participants.

How are you transcribing, or are you sharing photos?

mrweasel•1h ago

I just use a notebook and a pencil. I can share select parts using email.

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