A few years ago, we built a custom procurement system for a Japanese - German manufacturing company. They had hundreds of suppliers, frequent backorders, and a procurement process held together by Excel, email, and manual follow-ups. Receiving goods at the warehouse was painfully slow: staff manually matched incoming items to packing lists, checked quantities by hand, and entered everything into spreadsheets. Orders were missed, documents got lost, and a lot of time was spent just chasing status updates instead of managing suppliers.

What surprised us was that this wasn't an "enterprise-only" problem. Many smaller companies don't run ERP systems, but they deal with the same chaos: spreadsheet procurement, manual warehouse intake, supplier miscommunication - just with fewer resources to fix it.

So we built Quickinim: a lightweight, cloud-based tool that helps SMBs teams manage purchase orders, supplier communication, and documents in one place. No ERP, no long onboarding, just a system that gives visibility and reduces manual work. We even added something we think is underrated: a QR-based goods receipt system that lets warehouse staff scan incoming shipments, instantly match items to orders, and cut receiving time in half.

It's early, and we're actively learning from real users.

I'd really appreciate feedback from this community:

1. What's the most painful part of managing suppliers or purchase orders today?

2. And what have you tried that didn't work?