I figured this was the perfect usecase for a small CLI tool and some hooks that automatically create and sync planning documentation for the team. That's how agent-plan got started. It uses an orphan git branch a worktree checkout and symlinks to keep all the planning files available from any branch. There's a claude and codex plugin that install a couple hooks to sync and commit any edits as they happen.
Myself and my team have been using this for the last month or so, and have found that it really smooths out document-driven development. It's straightforward to hand off plans between people, and easy to reference all the older documentation. It also solves a small (but frequent) papercut I had where I'd have to remember file names to reference them in subsequent chats. Since agent-plan stores everything in consistent formatting with some added frontmatter metadata, it's really easily searchable with plain text search.
I figure lots of teams might have a similar sort of problem and I could save you some time.